Managing a project can be a very exhausting task, considering one has to manage different modules of all the projects, read large amounts of files, check each minute detail and bring out the relevant information. This is where project management softwares come to your rescue. However, it is important to know that for efficient management, a software that possesses some key features should be wisely chosen. Here are a few of those:
1. Flexibility
Whenever you start with a project, there are some requirements you enlist. However, these requirements keep changing from time to time and thus you will have to add or subtract a few things from your planned schedule. It is also important that all of these changes are conveyed to your employees, and the project management software you use, should be able to involve the whole team.
2. Easy usability
The software you use should be simple. You would not want your employees to waste their time on first understanding every minor detail of the software and then working on it. It should not require formal training, before the employees can actually start working on it. Anybody who has basic computer and software knowledge should be able to work with it.
3. Multi user login
A project is not handled by one person. It requires the inputs from your employees, clients, vendors etc. Therefore, it is important that the software you buy or develop, has multi-login functionality. However, you should be able to grant them access points, ensuring the security of the project. Each and every one should not be able to access all the modules of the software, and be given accessibility to only those modules, on which they need to work.
4. File sharing:
A lot of people are involved when work is being done on a project. This means each and every person has their work-station, where they complete their designated job. However, it is important that each and every change made by one employee, is reflected in everybody’s copy. This implies that the software should be centralized. A good idea is to have a -check in- and -check out- feature in the software. If a person tries to access a document which is already being used by another user, then the former would be alerted for the same; the document would be given a -checked out- status.
5. Platform Independence/Not Operating system specific:
The software to be developed should be able to work on any simple operating system. This will make it more popular amongst a lot of users, owing to its ease of being able to work on any OS.
6. Internet enabled:
Having an internet-enabled software is extremely important for a well-coordinated project. One should never take the risk of taking an offline project management software. It does not allow one to reflect changes in the entire system and is a complete failure.
These are some of the main features a software should have; apart from the ones listed, a calendar which reminds you of the set deadline, automatic e-mail notification, Gantt charts are other important features.
Investing in a business financial software becomes necessary with the growing needs of the company. For more information on other business softwares, check this website.
